Tom Grennan X Hilton

LIBRARY PRODUCTIONS

Services

  • Full Project Management

  • Creative Direction and Production Services

  • Lighting Design

  • Production of mood-boards and 3D renders of  stages and entrance areas

  • Provision of freelance Production and Stage Management Team

  • Procurement of create and technical suppliers for show

  • Production budget compilation and management 

  • Backstage set up 

  • Liaison with Artist Production Team 

  • Client liaison
     
  • Venue liaison 

  • Production schedule production and management 

Project Summary

 For Hilton’s Secret Social Event featuring Tom Grennan, at the Biltmore Hotel in Mayfair, LIBRARY PRODUCTIONS was tasked with full project management, overseeing every aspect of the event from conception through to execution. This exclusive, high-profile event required a meticulous level of detail and creativity, and we delivered a seamless experience that aligned with Hilton’s brand values while providing an unforgettable evening for attendees.

One of our key responsibilities was taking on the Design Direction of the project, so producing detailed photo realistic renders of all event spaces was essential to get the vision shared with both the Hilton client and the artist team. These renders allowed us to visualise the event layout in advance and ensure that every element of the space – from the bespoke purpose-built stage to the bars and photo opportunity space – was designed to enhance the guest experience. 

We worked closely with Hilton’s event team to ensure that the renders reflected our shared vision, providing the client with a clear sense of how the event would flow. This planning stage was critical, as it enabled us to address any logistical or aesthetic challenges early on, ensuring that the event ran smoothly on the day, while looking incredible! 

In addition to the design and layout, we also took care of the technical requirements for Tom Grennan’s live musical performance. This included sourcing and installing sound and lighting systems that would both support the performance and create a captivating atmosphere. We managed the setup of a bespoke stage, designed specifically for the venue, which ensured that Tom Grennan’s performance had the impact and professional quality expected of such an event.

We produced a comprehensive and detailed budget that accounted for every aspect of the event, from the construction of the stage, hire of technical equipment and staffing. By carefully managing the budget, we were able to allocate resources efficiently, ensuring that Hilton received maximum value while maintaining the premium quality of the event.

The photo opportunity space was another highlight of the event, utilising the living we all at the venue and adding 1000’s of live flowers, providing a visually striking area where guests could capture memories of the evening, further enhancing the Hilton brand social media presence.

Overall, Library Productions Limited was proud to handle the full project management of Hilton’s Secret Social Event with Tom Grennan. Our attention to detail, creative problem-solving, and ability to manage bespoke one-off events ensured that the event was a resounding success, leaving guests with a memorable experience and reinforcing Hilton’s position as a leader in luxury hospitality events.

CLIENT: Hilton

SERVICE: Full Project Management, Creative Direction, Production and Stage Management
YEARS ON PROJECT: 2023

EVENT GALLERY